RedCastle Resources AI Usage Policy

A comprehensive AI usage policy website providing role-based tool recommendations, federal compatibility guidelines, and governance frameworks for responsible AI adoption.

🌐 Live Site: https://redcastle-resources.github.io/ai-policy/

Overview

This repository contains the official RedCastle Resources AI Usage Policy website, designed to guide employees across all departments in the responsible adoption and use of artificial intelligence tools. The policy follows industry best practices from leading consulting firms including Deloitte, McKinsey, and Accenture.

Features

🎯 Role-Based Tool Recommendations

• Administrators: Document automation, compliance tools
• Developers: Code completion, architecture planning
• Researchers: Literature review, hypothesis generation
• Data Analysts: Advanced analytics, predictive modeling
• Creative Team: Content creation, design automation
• Sales & Marketing: CRM automation, proposal development

🏛️ Federal Computer Compatibility

• Fed Compatible: ✅ Approved for federal systems
• Fed Limited: ⚠️ Requires special approval/configuration
• Fed Restricted: ❌ Not approved for federal systems

🛡️ Comprehensive Governance Framework

• AI ethics principles based on industry standards
• Structured tool acquisition process
• Cross-functional review requirements
• Continuous monitoring and compliance guidelines

🧭 Enhanced User Experience

• Scrollspy Navigation: Fixed navigation panel with active section highlighting
• Mobile-Responsive: Collapsible hamburger menu for mobile devices
• Dark Theme: Professional design matching RCR brand identity
• Smooth Scrolling: Seamless navigation between sections

Technical Stack

• HTML5: Semantic markup with proper accessibility
• CSS3: Modern styling with flexbox and grid layouts
• Vanilla JavaScript: Scrollspy functionality and mobile navigation
• GitHub Pages: Static site hosting with automatic deployment

Repository Structure

ai-policy/
├── index.html          # Main policy website
├── README.md           # This documentation
├── .gitignore         # Git ignore rules
└── .claude/           # Claude Code configuration
    └── settings.local.json

Key Sections

1. Introduction & Governance Principles

   • Overview of RCR's AI approach
   • Five core AI ethics principles
   • Data protection warnings

2. Federal Computer Compatibility Legend

   • Color-coded system for tool approval status
   • Clear guidance for federal contractors

3. Role-Based Tool Matrix

   • Six distinct role categories
   • Specific tool recommendations per role
   • Federal compatibility indicators

4. Tool Acquisition Process

   • Five-step governance approach
   • Cross-functional review requirements
   • Risk assessment and ethics evaluation

5. Compliance & Security Guidelines

   • Core requirements and monitoring protocols
   • Whistleblower protection policies
   • Performance metrics and auditing

Federal Compatibility Classifications

✅ Fed Compatible Tools

• Microsoft Copilot (Enterprise)
• Grammarly Business
• Semantic Scholar
• HubSpot AI
• Salesforce Einstein
• Tableau Ask Data

⚠️ Fed Limited Tools

• GitHub Copilot
• Tabnine
• JetBrains AI Assistant
• DataRobot
• Adobe Firefly
• Figma AI

❌ Fed Restricted Tools

• Claude Pro
• Perplexity Pro
• Notion AI
• Cursor IDE
• Jasper
• Gong

Industry Best Practices Integration

This policy incorporates proven frameworks from:

• Deloitte: Trustworthy AI™ framework with transparency and accountability focus
• McKinsey: QuantumBlack responsible AI principles and governance structures
• Accenture: Human-by-design approach with fairness and safety emphasis

Development

Local Development

1. Clone the repository
2. Open index.html in a web browser
3. No build process required - pure HTML/CSS/JS

Making Changes

1. Edit index.html for content or styling updates
2. Test across different screen sizes and browsers
3. Commit changes with descriptive messages
4. GitHub Pages automatically deploys updates

Mobile Testing

The site is fully responsive with special considerations for:

• Navigation menu collapse on screens < 768px
• Touch-friendly interface elements
• Optimized scrollspy behavior for mobile

Accessibility

• Semantic HTML structure
• Proper heading hierarchy
• Alt text for images
• Keyboard navigation support
• Screen reader compatible
• ARIA labels for interactive elements

Browser Support

• Chrome 70+
• Firefox 65+
• Safari 12+
• Edge 79+
• Mobile browsers (iOS Safari, Chrome Mobile)

Contributing

This repository follows RedCastle Resources internal governance processes. For updates or suggestions:

1. Contact the AI Governance Committee
2. Follow the tool acquisition process outlined in the policy
3. Ensure all changes align with federal compliance requirements

License & Usage

This AI policy is proprietary to RedCastle Resources, Inc. and is intended for internal use and client reference. The policy framework may be adapted by other organizations with proper attribution.

Contact Information

• AI Policy Questions: support@redcastleresources.com
• Repository Issues: Use GitHub Issues tab
• Urgent Compliance Concerns: Follow whistleblower protection channels outlined in policy

Version History

• v1.0.0 (August 2025): Initial release with comprehensive policy framework
• v1.1.0 (August 2025): Added federal computer compatibility indicators
• v1.2.0 (August 2025): Enhanced with scrollspy navigation and mobile responsiveness

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This policy is effective as of August 2025 and subject to regular updates based on emerging AI technologies and regulatory requirements.

RedCastle Resources, Inc. | Responsible AI Leadership